The ultimate guide to traveling for work: 35 best tips for business travelersBusiness travel: love it or hate it. While many people see it as a perk, especially when they get to combine business and leisure, frequent business travelers often find it inconvenient, even uncomfortable.
Traveling for business can be challenging, yes. However, experienced travelers know that they can have a much better experience when they follow certain rules that are guaranteed to work. On this list you’ll find a complete list of business travel tips and tricks that will help you navigate your next trip like a pro!
Before you travel…
1. Check your company’s business travel policy
Before you start planning your trip, make sure Special Data to check your company’s rules, procedures, and do’s & don’ts when it comes to corporate travel. Here you’ll find more information about corporate travel policies, which include things such as where to book your trip, who needs to approve it, what expenses you can claim a refund for, and how the refund process works.
2. Stick to carry-on bags only
This is one of those packing tips that can easily help you save lots of extra time. If you want to avoid losing an average 30 minutes at the baggage claim, or even having to go through the hassle of your suitcase being lost, then keep it simple, pack light, and stick to carry-on luggage.
3. Keep your essentials packed and ready to go in your suitcase
Keep your essential items, such as toiletries and medicines, always at hand and ready to pack. If you travel often, it’s a great idea to keep these items in a case which you only use for your trips.
4. Keep your essentials handy when on the road
Boarding passes, IDs, important documents, your phone, agenda, credit card, wallet… Pack them together where you can always easily find them when you need them. There’s nothing worse than not finding your ID when you get to the gate, and delaying the boarding while you unpack everything in a burst of panic!
5. Pack both business attire and casual clothes
Even if the dress code at your meetings is always business attire, there might be occasions when you’ll have to dress casual too—and you don’t want to "waste" business clothes for these occasions. Besides, you never know when your clients might invite you to a casual meal or activity!
6. Keep security checks in mind when you pack
Security checks can be very strict, with all liquids, electronics, and even chargers often being required to be taken out of your suitcase. To ensure you make your way through security checks as quickly as possible, keep all items to be checked at security ready to unpack when the time comes.
7. Make comfort a priority
Whether it’s your bags, your clothes, your meals, or your sleep and skincare routine, make sure you have all the basics you need in order to feel comfortable during your trip.
8. Sign up for rewards programs
Are you a member of any loyalty program? Make sure you check out the advantages you can benefit from as a frequent flyer, which could really upgrade the quality of your trip! If you’re not, you could be interested in signing up. First, because you can already use the points from your upcoming trip to start saving. Secondly, because membership can sometimes give you interesting perks even if you haven’t saved any points yet.
9. Make sure you charge your electronic devices
Charge all your electronic devices before leaving your house, and even throughout the trip when possible. You never know when a delay, cancellation, or work-related issue that requires you to use your phone might come up!
10. Fly non-stop
Whenever possible, choose non-stop flights and avoid layovers. You’ll spend less time traveling and you'll be able to arrive better rested. Plus, you’ll have better chances of avoiding delays, cancellations, overbookings, and lost baggage situations.
11. Make use of airport lounges
Offering a comfortable space, Wi-Fi connection, plugs, food, drinks, showers, and sometimes even spas, airport lounges can definitely enhance your business travel experience! They’re a great way to relax before your flight or catch up on last-minute work when necessary. Access to airport lounges is usually included for business class passengers, but can often be bought separately.
12. Use a suit bag
If you don’t have time or you don’t know if you’ll be able to get your suit ironed before your business meetings, then bring it with you on the plane in a suit bag to make sure it arrives wrinkle-free. Check your cabin allowance beforehand to make sure you can bring it on board. Another popular option is wearing it during your flight to avoid getting too many wrinkles on it.
13. Bring a power bank
This was never proven to be a bad idea! You never know when you might need it since it can be difficult to find a plug when you’re on the road for long periods of time.
14. Bring your (travel size) toiletries
You want to look your best at that important business meeting, but we all know those hair products from the hotel probably won’t cut it. Even if your hotel offers many quality toiletries, there’s nothing like your own products, which are the best match for your needs—so bring them along!
15. Pack healthy snacks
For many business travelers, a work trip often means irregular meal times and unhealthy snacks. With a little preparation, you can actually avoid this: pack enough healthy, balanced snacks to keep with you not only on the plane but also whenever you’re on the go.
16. Choose your plane seat wisely
Especially if you’re traveling on a long flight, your seat selection can make a difference between a decent and an uncomfortable flight. There are dedicated websites where you can find the best and worst seat for your flight in particular, so it’s always a good idea to check these before selecting your seat.